No, please fill out the form for each time you wish to run a different series. However, if you wish to run the same series photoshoot but on multiple days you may fill the form once as there will be a method to indicate multiple dates/times for photoshoots of the same series. This will prevent the cluttering of applications and allow for faster processing times.

The applications will be considered on which was submitted first and then based on which one presents itself in the most professional/organized manner if necessary. The accepted application will be contacted and eventually posted.

It is recommended for those who didn’t end up running the photoshoot of the series they wish - to  reach out to the volunteer who did get assigned host duty to help. If you are passionate enough to try to lead the charge on a photoshoot then your energy would likely be appreciated come the time of the photoshoot.

This depends on the size of the photoshoot. If it is a small shoot (<25 cosplayers) then one person will suffice to run it (This includes the majority of photoshoots.) If there are more than 25 cosplayers expected (medium) then 2 would be more appropriate (Sailor Moon, Disney, etc.). If there are closer to 100 expected (large) then 3 people should help the organizer and run it (One Piece, Overwatch, Final Fantasy). You can have as many helpers as you would like, but this is just a guideline.

Exception to this would be if you were cosplaying something like Gundam mechas and your shoot may only have 15 cosplayers, but you would have a huge crowd. In this case, you would want an extra host or two to provide crowd control.

Yes.

***See above for the correct date for each convention year.***
(Note, the applications may go live a week or so earlier to allow the large photoshoots a small window of opportunity to be processed into the large photoshoot locations. This will give a clearer understanding to everyone what spaces are actually up for grabs once the general bookings begin.)

Sadly, we are only able to schedule all photoshoots for a single hour. This has allowed for enough time to run most photoshoots in the past. Our goal is to ensure that as many people are able to use the space who are interested in doing so.

Please note, if no photoshoot was scheduled in the space you are using right after yours then you are more than likely going to be okay to hang around for a little extra time.

It is very possible that the previous photoshoot group may have accidentally run long. Please find the organizer of that community and politely remind them their time to switch is up.

If the group in the designated spot is not a scheduled photoshoot session then it is alright to politely inform them that you have booked that time and space through the photoshoots department and that you are on limited time to help the cosplayers who are attempting to participate.

The host is the person who calls out shots for the shoot. So you would be someone familiar with the characters in the series and groupings that people could assemble in for the best shots. You would be able to speak up and direct shots, and encourage those hanging on the peripheries to come and join in on the fun. It is suggested that you have an idea of some shots ahead of time. People attending also may have ideas for shots, so be prepared to take requests as well.

Also, stick to your timeslot! Other shoots may be occurring after yours so be prepared to clear out.

Also, Countdowns are great, after people are done with a pose counting down “Okay, 5,4,3,2,1!”

Prior to this we would have shoots with 100+ cosplayers at tiny spots and small groups in the biggest locations...it just didn’t work.  This gives a chance for larger shoots to get the big spots while also allowing for location choice for hosts.