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Pro Plaza/Professional Artists

Important for 2016


The Pro Plaza is open to professional artists only. This area is for artists who wish to sell their original creations and/or do self-promotion. All product types are permitted, but the Pro Plaza has a strict no fan work policy. Absolutely no fan work is permitted at any given time.

What classifies as a registered artist in the Pro Plaza?

A registered artist is an individual whose name appears on the Pro Plaza registration form who has fulfilled the following conditions:

  1. The individual has signed the Policy and Contract Agreement;
  2. The individual has been confirmed by the Pro Plaza Coordinator.

Please note that tables cannot be filled by individuals whose names are not registered to the Pro Plaza.

Pro Plaza Artists must be of professional level, meaning that:

  1. The Artist must represent his/her body of work as a professional in a given artistic field;
  2. The Artist’s merchandise must be original content and must not include any fan works;
  3. The Artist must be at least 14 years of age by May 27, 2016. Please note if you are under 18 you must have a parent/legal guardian co-sign the contract.

Location

The Pro Plaza will be located next to the Dealers Room in the Toronto Congress Centre. Pro Plaza tables will be located at the front and back of the Pro Plaza columns.

Table Information

Each artist may apply for one table maximum, no exceptions and may apply either in the Pro Plaza OR the Comic Market, not both.

Pro Plaza tables will support a maximum of one (1) artist and one (1) helper per table.

An artist table measures approximately 2’ x 8’ and can have a maximum of two (2) chairs and two (2) Exhibitor badges. Please note that the artist ribbons do not count as convention badges and must be attached to the badge in order to be valid.

  • Table with one artist admission costs: $145 CAD
  • Helper admission (max of 1) costs: $50 CAD

You may purchase your secondary artist or helper’s badge if he/she has not pre-registered. Please contact the Coordinator for procedures and information.

Convention badges and artist ribbons must be visible at all times when inside the convention as per agreement to the Anime North Convention Policies. Even if the individual is cosplaying, he/she is required to follow this rule without question.

Tables may ONLY be set up by the primary artist and his/her helper. You may not bring in non-artists (i.e. anyone without an artist badge and ribbon) to help you set up. If additional help is needed, volunteers designated by the Pro Plaza Staff will be available during setup.

Artist Helper

You may register a maximum of one additonal name per table once you are confirmed a table in the Pro Plaza.

For a table helper to be registered, please include his/her name and contact e-mail and send it to  This e-mail address is being protected from spambots. You need JavaScript enabled to view it  subsequently to register him/her. Your helper will then receive a helper/secondary artist registration package.

Please note that a helper must also have the items listed in the Registration Requirements section. Helpers do not need to submit any artwork samples.

All artist helpers are required to sign and submit a contract to be a valid participant in the Pro Plaza.

Tablecloth Rental

You are welcome to bring and use your own table cloth as Pro Plaza tables do not come with a table cloth.

If you require a table cloth to be provided by the Pro Plaza, you must pay a rental fee of $10 CAD during sign-in. You may collect $5 CAD of this fee upon returning your tablecloth to the Exhibitors Information table.

If you do not return your tablecloth, you will not receive $5 CAD back. In addition, fi the table cloth is not returned in an acceptable condition (i.e. without any physical damages like tears and cuts from box cutters or scissors, or cosmetic damages like traces of permanent marker), you will be required to pay an additional $30 CAD in damages. This policy carries over to the plastic coverings present on the tables as well.

If the outstanding fee is not addresed in a timely manner, your application for future artist tables will be automatically denied.

Registration Requirements

Each artist who wishes to apply to the Pro Plaza must:

  1. Not be registered to a Comic Market table or be on the Comic Market waiting list.
  2. Not be registered as a Primary Artist in the Crafters Corner or be on the Crafters Corner waiting list.
  3. Not be registered to sell their work in the Dealers Room, and/or have any work or merchandise represented for sale in the Dealers Room on consignment.
  4. Submit two (2) finished and signed art samples (for crafts, please submit two signed photographs of finished works) along with their reservation request by Tuesday, March 15, 2016, 9:00 PM EST. No sketches or works in progress will be accepted this year. Signatures must be easy to find. If staff cannot find your signature, your application will be denied.
  5. Represent his/her own body of work and not act as a proxy or representative for another artist. Presenting or using someone else's work is an act of fraud and will disqualify the prospective participant from the 2016 Pro Plaza.
  6. Supply a preliminary merchandise list.
  7. Possess signed release forms from any and all contributing artists (please note: if your works is not representative of 60% of the finished product you may not sell it in the Pro Plaza. All items for sale are ultimately at the discretion of the Pro Plaza Coordinator)
  8. Have read and understood both the Anime North Convention Policies and the Pro Plaza Policy and Contract Agreement for 2016. Failure to do so will result in the immediate forfeiture of your table application and future applications to the artist areas.
  9. Have confirmed that the applicant(s) be at least 14 years of age by May 27, 2016.
  10. Be in possession of a Government-Issued Photo ID (e.g. health card, driver’s license, passport, etc.) on May 27, 2016 for the sign-in process. Please be aware that using false identification or lending your ID to someone else during sign-in is a criminal offense. This will result in the immediate forfeiture of your table and the denial of future applications to the artist areas.

Helpers must comply with the above, but are not required to submit art samples.

Please Be Aware: Multiple applications will result in the automatic denial of an applicant, along with any individuals with records of cheating and/or policy breaches in previous years. If reported with evidence that the artist has cheated and/or has breached any of the convention and/or Pro Plaza policies, you will no longer be able to apply for any of the artist tables in future years.

If you identify yourself as a Trans* (i.e. transgender, intersex, genderqueer, or otherwise) artist, please include this in your application form so you may inform** the Pro Plaza Staff of any concerns regarding your legal and your gender expression names. This is NOT for artists who wish to put their nicknames on their badges; this applies ONLY for trans artists. If you wish for this consideration, you must advise staff during the application.

**N.B. This is for legal and administrative purposes and will not affect your eligibility for the Pro Plaza.

Art Clubs

The Pro Plaza does not accommodate Artist Groups or Art Groups. Applications are open only to individual artists.

Interested parties representing industries/corporations must contact the Liaison Department first before making a table request: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Registration and Payment

Once you have received confirmation for a table, your table registration form along with the Pro Plaza Policy and Contract Agreement 2016 will be sent to you. You will be required to fill the mandatory information and mail all pages of the forms and payment to:

Anime North Pro Plaza
400 Palmerston Blvd
Toronto, Ontario, M6G 2N8

If your cheque or bank Canadian Money Order is not made out specifically to Anime North Japanese Animation Convention, IT WIlL NOT BE VALID.
If the postal Canadian Money Order is not made out specifically to Anime North, IT WILL NOT BE VALID.

Please note:

  • YOU MUST USE THE SAME NAME/LEGAL NAME ON THE FORMS AS THE ONE WRITTEN ON THE IDENTIFICATION YOU PLAN TO USE FOR SIGN-IN. NO ALIAS OR NICKNAMES WILL BE ACCEPTED.
  • Drop-offs will NOT BE ACCEPTED and will automatically invalidate and cancel your application. All cheques/money orders and forms MUST be mailed to the above address.
  • Do NOT send cash int he mail.
  • All payments must be made in Canadian Denominations. Payment in USD or other denominations will be sent back and will result in the cancellation of your reservation if you do not contact the coordinator to make proper arrangements.
  • You have up to 15 business days from the day of your confirmation to send in your payment. Refer to your emails for your due date. Otherwise, your application will be cancelled.
  • Please keep in mind any non-sufficient fund (NSF) cheques will be subject to a $25 CAD fee.

Refund Policy

If you have registered for a table with the Pro Plaza but cannot attend Anime North 2016, please contact the Pro Plaza Coordinator at This e-mail address is being protected from spambots. You need JavaScript enabled to view it by May 6, 2016 to arrange a refund. A $5 fee will apply for the request. You cannot apply for a refund after May 6, 2016.

Tables and artist admissions cannot be credited or rolled over for the next year.

Open Hours

Open access to convention attendees (times are subject to change):

  • Friday, May 27, 2016: 5:00 PM — 10:00 PM EDT;
  • Saturday, May 28, 2016: 10:00 AM — 8:00 PM EDT;
  • Sunday, May 29, 2016: 10:00 AM — 5:00 PM EDT.

Sign-in information will be supplied to the artist participants in their application package. Please review it carefully once you receive it.

Sale and Display of Merchandise

Merchandise

  1. Artists may sell and create their art and merchandise in the Pro Plaza, so long as the content sold at their table does not include fan works and/or copyrighted images that are already licensed by other companies.
  2. Only the artwork of the artist registered to the table may be sold at the table. You may not represent any artist that is NOT present at your table or registered with the Pro Plaza at any time.

Merchandise Prohibited from Sale

  • Fan works are prohibited in the Pro Plaza. You will be asked to remove any and all items which fall into this category;

  • Text heavy images on buttons, bookmarks, or stickers are allowed only if they are intended for the promotion of the artist’s own original works;

  • Solicitation buttons such as “Will Yuri for Yaoi” and “Free Hugs” are not permitted for sale in the Pro Plaza;

  • Photography prints and photo-manipulations are not allowed for display and/or sale. Photographers may look into Anime North’s Photography Alley - This e-mail address is being protected from spambots. You need JavaScript enabled to view it ;

  • Replicas of existing artwork and merchandise such as official artwork from other licensed creations or artwork depicting trademarks or copyrighted logos are not allowed and considered copyright infringement. These actions are prosecutable by law;

  • The resale of food, used goods, or retail items (such as pocky, art books, or doujinshi made by non-registered artists) is not allowed. If you wish to sell the aforementioned, you must purchase a Dealer’s Table. Please note that you may be fined by the TCC if you are caught selling food outside of the Dealers Room;

  • The sale of sexual paraphernalia of ANY sort is prohibited in the Pro Plaza.

In case of doubt, please contact the Pro Plaza Coordinator for approval of your product(s).

Photography Prints and Photo-Manipulations

Photographs/photo-manipulations may only be sold if the model is the artist. Photographs/photo-manipulations of inanimate objects may only be sold if they were taken by the artist and are nto stock photos or modifications of existing stock photos. The artist may be requested to provide evidential documentation for any questionable print(s) and/or photos(s).

Proxy Selling of Merchandise

The Pro Plaza emphasizes that an Artist must not sell any artwork or merchandise made by other artists. Failure to comply will result in the forfeiture of the participant or participants’ table(s), and future applications by all parties involved will be automatically denied.

If you wish to sell your work through a representative, please refer to Anime North’s Gallery Momiji for more information.

Collaborative Works

Collaborative works will be allowed or denied on a case-by-case basis. Please email the Pro Plaza Coordinator with the details concerning your collaboration before May 2, 2016.

If you do not make prior arrangements, you will not be allowed to sell your collaborative works. No exceptions.

Displays

Artists may set up their reserved space as they see fit as long as it is safe, stable, does not interfere with other artists's spaces, and/or violate any Anime North nor Toronto Congress Centre regulations. The reserved space is limited to the area provided by the convention.

If your display falls or harms another participant or attendee, you will be asked to take the display down immediately.

Tables and chairs supplied to participants by the venue cannot be used as ladders or supports for displays. The participant confirms that the convention and the venue will not be liable for any injuries sustained by the aforementioned activity before, during, and after the convention as proven by the participant's initial and signature on this contract.

Balloons are not permitted inside the venue and may not be used for displays. You will be asked to remove these from the premises immediately, and pay for any fines issued by the venue.

Prohibited actions are as follows:

  • Labelling official/licensed names of series on sale (Please note than Funimation has made "Brand Naming" of any of their licensed titles prohibited).
  • Attaching anything to the wall/glass surfaces by tacks, pins, tape (or by any other means);
  • Drilling holes, driving nails, hooks, screws or tacks, or making any alterations to any part of the Centre or its equipment;
  • Taking up a collection in public areas or allowing soliciting or loitering;
  • Use of helium balloons as a give-away item or as part of a fixed display.
  • Using tables and chairs as ladders to reach displayed work.

Displays overhanging into other Artists' tables, doorways, corridors, safety exits or any other are outside the reserved space will NOT be allowed.

Adult Material

Display of Adult Material

Exhibitors may NOT display material depicting nudity or sexual conduct unless it is covered or displayed in such a way that minors cannot view explicit material. Adult material must not be accessible to minors in any way. No adult material may be sold, given, or distributed to a minor. The acceptability of displays of adult material is at the sole discretion of the Pro Plaza Coordinator. Display content (such as images and signage) must not be derogatory in nature (i.e. racist, sexist, homophobic, or otherwise offensive to the general public).

This rule applies to all artwork on display at your table. Thus, you may NOT display any commission work that violates the above restrictions.

Approval of Adult Material

If you are selling any work in this category, you are required to bring a display copy of your work to the Exhibitor Staff table where your work will be stamped with an 18+ or PG13 rating.

  • If your work received an 18+ rating, it cannot be openly displayed on the table or be within the reach of minors. Such works can only be viewed by individuals over the age of 18 upon presentation of a valid photo ID. Please note that showing and/or selling items which contain adult content to minors is punishable by law.
  • If your work received a PG13 rating, you may openly display it on your table.

The stamp allows security and convention attendees to know that your work has been approved for display by the Pro Plaza Coordinator. Please make use of this procedure to avoid problems during the convention as failing to do so may result in the loss of your table.

Protection of Valuables

Exhibitors are responsible for their own property, merchandise, and money. Under no circumstances will either Anime North or its agents be liable for loss or damages including but not limited to merchandise, equipment, or revenue.

The Toronto Congress Centre will be locked down at the end of every night; however it is the responsibility of the artists/exhibitors to look after their own property.

Conduct

All participants MUST obey both the Anime North Convention Policies and the Pro Plaza Policy and Contract Agreement for 2016. Blocking hallways, aisles, and fire exits will not be tolerated. Any behavior that disrupts the convention or the premises, or is considered by Anime North as damaging to individuals, property, or the reputation of the convention will result in immediate loss of any Pro Plaza privileges, loss of membership, and expulsion from the convention. If you have any concerns during the convention, please bring them to the attention of the Pro Plaza Staff.

Please note that Anime North reserves the right to revoke or deny the application of individuals with records of serious offenses in any of our artist areas from previous years.

Failure to abide by the following rules may result in the loss of your table without refund.

Behaviour not acceptable in the Pro Plaza includes but is not limited to:

  • Selling a table to another individual;
  • Taking chairs from other artists or areas;
  • Sitting and selling behind tables not assigned to you;
  • Allowing someone not registered to the Pro Plaza to sell at your table. Doing so is a breach of contract. The tables are only rented to the artists who have specifically registered to the area and signed the Pro Plaza Policy and Agreement Contract for 2016;
  • Selling your convention badge to another individual along with the table rented to your name;
  • Lending your convention badge to another individual not registered to your table;
  • Lewd behavior, intimate displays of affection, and touching inappropriate for a family atmosphere will not be tolerated in the Pro Plaza;
  • Failing to follow the rules noted in the Anime North Convention Policies;
  • Harassment of Pro Plaza Staff, Anime North Staff, Anime North Volunteers or other participants (i.e. disrespecting the staff’s authority, inappropriate language and/or behavior, etc.);
  • Applying for or signing in for a Pro Plaza space under a name not your own;
  • Posing as a registered artist by use of their identification. This is a case of fraud and is punishable by law;
  • Offensive emails to Anime North Staff members, mass trolling (continuous posts of offensive messages) directed to Anime North Staff members in electronic forums.

Reservations for Pro Plaza tables are allocated at the sole discretion of the Anime North Pro Plaza Team. Anime North is in no way obligated to provide tables to any person, persons, or group, and reserves the right to decline applications from any person, persons, or group which have violated the Code of Conduct specified above.

All complaints, conflicts, or discrepancies concerning the Pro Plaza Staff and/or another Artist should be directed to and only to the Pro Plaza Coordinator.

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