Please note that there are changes for Conventions table exchange applications as of 2014 below. If you are a Convention wanting to apply for a table exchange, please make sure to read the changes.
What are the Industry Tables? Who can apply?
As of 2014, what was formerly called the Display and Promotional Tables will now be known as the Industry Tables. These are table spaces allocated for Corporations and For Profit Organizations; Government Affiliations; Clubs and Non-profit Organizations/Associations; and Conventions for sole exhibition of their products and services during Anime North 2014.
Corporations and For Profit Organizations are defined as businesses that sell merchandise and/or services for profit.
Government Affiliations are defined as groups or organizations affiliated or have ties with the Government of Canada or the Government of Ontario that wish to exhibit its group or services in Anime North.
Clubs and Non-Profit Organizations/Associations are defined as groups that provide a service to their respective communities for non-profit. (i.e. University Anime Associations and Culture groups).
Conventions are defined as groups that organize events similar to that of Anime North.
Where are the Industry Tables located?
As of 2014, the Industry Tables will be in in the Dealer’s Room in the Toronto Congress Centre.
What are the dimensions of the Industry Tables? And what comes with it?
All Display and Promotional Tables will come with one (1) 8' x 2.5' table and two (2) chairs.
For Corporations and Clubs, your table will also be given two (2) Display Badges. Additional passes can be purchased as listed in the convention price.
For additional passes for Conventions, please see below.
Instead of a table, I would actually like to arrange to have a bigger display booth or arrange a sponsorship arrangement with Anime North. How can I do that?
I would like internet access or electricity drops. What do I do?
Anime North only provides the space for your tables. You will need to make your own arrangements and pay the additional costs directly to the Toronto Congress Centre in order to have electricity and internet access. Let us know and we will send you the direct link for you to arrange it online.
How much do the Industry Tables cost?
For Corporations, it will be a fee of $250 CND or a donation at least equivalent to the retail price of $250 CND of merchandise and/or services that will either be used as items for the Sick Kids Charity Auction and/or prizes for our various events contests.
For Government Affiliations, it will be a fee of $250 CND.
For Clubs and Non-Profit Organizations, it will be a fee of $150 CND or a donation at least equivalent to the retail price of $150 CND of memberships that will either be used as items for the Sick Kids Charity Auction and/or prizes for our various events contests.
As of 2014, Anime North will now be prioritizing direct table exchanges with Conventions specializing on genres similar to what Anime North provides and anime conventions that are stationed within or at most one hour travel beyond the boundaries of the Greater Toronto and Hamilton Area. The GTHA consists of the City of Hamilton, Halton region, Peel region, the City of Toronto, York region, and Durham region.
Direct table exchanges with Anime Conventions outside the GTHA boundaries will now be on a case-by-case basis depending on whether Anime North will be able to have a representative to your convention. Please make sure to inform the Industry Tables coordinator to negotiate direct trades if your anime convention is outside of the GTHA.
For Conventions qualified for direct trades, we require that you provide a similar table and the same amount of passes available for Anime North in your convention.
If you are a convention hosting a different genre (i.e. electronic show, wedding show, toy shows, medieval/renaissance fairs, etc.) or a convention of any kind stationed outside of the GTHA parameters (including Anime Conventions that can’t do a direct trade), you will need to pay a fee of $150 CND or a donation at least equivalent to the retail price of $150 CND of memberships to your convention that will either be used as items for the Sick Kids Charity Auction and/or prizes for our various events contests.
What can I sell at the Industry Tables?
You may give away promotional items from your table (i.e. flyers, brochures, product samples). However, please notify Anime North in your application if you intend to do so.
Clubs and conventions will be allowed to sell club and convention memberships to their events, as well as promotional merchandise promoting the club and convention. You must notify Anime North in your application if you intend to do so.
Anime North retains the right to decide if any additional sales are to be allowed.
I'm a Corporation and I would like to donate some of my promotional merchandise and/or services, what do I do?
If you are giving a merchandise donation, after you are approved, we will send you the address where you are to ship your merchandise donations if you wish to send them ahead of time. We would prefer that you send the merchandise ahead of time so that we would have ample time to advertise your donations to the Charity Auction on our website and social media networks prior to to the convention. Please attach your business card to your donations if possible.
If physically sending your donation is not possible, please send us an an itemized list of your donation no later than April 30th, 2014.
For merchandise donations, they must be:
- Brand new, that is not used and in original packaging.
- Relevant to Anime North (i.e. Art supplies for Artists, Cosplay supplies, Anime DVDs, Anime/Manga Figurines, etc)
- Not outdated (i.e. video games released in the last year, outdated CCG Decks, etc.)
Same applies for service donations (i.e. gift certificate for a drawing class session, voice acting coaching, Martial Arts class session, film screening tickets etc). If you cannot send the certificate ahead of time, please send us all the details of your service, description and how many/how long the sessions you are donating prior to April 30th, 2014 so that we can give it ample advertisement on our website and social media.
I'm a non-profit organization and would like to use Anime North as an event for our fundraising drive. Can I ask for a table?
Anime North already supports Toronto's Hospital for Sick Children's Foundation as our charity and we prefer not to dilute our own fundraising efforts.
However, non-profit organizations who would like to use the event as a fundraising drive are still free to submit a proposal for their fundraiser and we will decide on a case-by-case basis such as the Japan Earthquake Relief drive in 2011.
Anime North retains all rights to decide your fundraising event is allowable. Please send your proposal at least 2 months prior to the convention.
My Corporation/Club/Convention was approved for a Table but due to unforeseen circumstances, we are not able to attend. What do we do?
The Industry tables are given on a first come-first served basis and often times will have a waiting list after all the tables have been approved. Thus, due to the high demand for the Industry Tables, we request that you inform Anime North ASAP if you will not be able to send a representative to physically use your table. Failure to do so will result in automatic denial of future applications for your Corporation, Club or Convention.
I don’t need a table for my event/convention, but can I send pamphlets or flyers for display in your convention? How can I do that?
Yes. Please contact the Industry Tables Coordinator with the contact information below to make arrangements.
Who do I contact if I have other questions not answered in this FAQ sheet?
AN 2014 Industry Tables Coordinator