Anime North Art Show FAQ
Q: What is Gallery Momiji?
A: Gallery Momiji, formerly known as the Art Room, is the home of the Anime North Art Show. Its curators (the Art Show Directors) are Tiago Medeiros and Danielle Bourgeois.
Q: What is the Art Show? Is it the same as the Comic Market (formerly Artists' Alley)?
Q: So, why shouldn't I just register for the Comic Market/Crafters' Corner?
A: Gallery Momiji offers you the freedom to set up your display and then move about the convention space. We also offer you the ability to display both 2D and 3D work, in any medium. Gallery Momiji is the perfect venue for artists who are looking for display space but also want to enjoy the events that Anime North has to offer, selling work in more than just one medium, or wishing to exhibit limited-edition (or display-only) artwork in addition to their displays elsewhere in the convention.
Q: Can I sit at my own table and sell my own artwork?
Q: So, I don't get to (or have to) hang out with my artwork all weekend long?
A: No, you are free to enjoy the convention and leave your artwork in our care.
Q: I registered for Comic Market or Crafters' Corner. Can I still enter the Art Show?
A: By all means, we would be delighted to display your art. The only condition is that identical pieces may not be sold in multiple places within the convention.
Q: Can I sell the same image in Gallery Momiji and the Comic Market? What about the Gallery Store?
A: As per convention policy, identical products cannot be sold in multiple venues. However, we consider different versions of the same image to be different products (e.g., different sizes, matted and unmatted, etc.). Therefore, you could theoretically display a special, limited-edition print in the Art Show and sell it at auction, sell one size of prints through the Gallery Store, and have a different size of prints available for sale at your Comic Market table. That said, if you don't want to produce a special, limited-edition copy of a print that would otherwise be for sale elsewhere, you are welcome to also hang a display-only version with your Art Show display, marked not-for-sale ("NFS" on your control and bid sheet). Note that this is separate and distinct from your display copy that we need for the Gallery Store.
Q: May I post a sign on my Art Show display stating, "Prints are available in the Gallery Store/Comic Market"?
Q: Is there space left in the Art Show?
A: In general, we will make every effort to accommodate any requests for space. Unless we announce that we are fully booked, you can presume that there is still space left for your artwork. If we are unable to fulfill your request, then we will offer to place you on a waiting list or make alternate arrangements. All registrations must be postmarked no later than one week before the convention. We will no longer be taking on-site registrations.
Q: How do I register to participate in the Art Show?
A: First, download the registration form (PDF). Next, print it out and fill in the details of your contact information, how much space you will require, the number of unique items that you intend to display in the Art Show and/or sell through the Gallery Store, and whether you will be attending the convention or shipping your artwork (either directly or with an agent). Finally, mail your completed form with a cheque or money order (made out to "Anime North") for the appropriate amount to the mailing address listed on the form.
Q: Then what?
A: Upon our receipt of the registration form, you will be sent an e-mail from the Gallery Momiji curators confirming your arrangements with the subject, "Anime North Art Show Confirmation". We will assign you an artist number and remind you of the dates and times for Artists' Check-In and Artists' Pick-Up. We will also send you a digital control sheet (in .rtf format) which you will be asked to fill out and e-mail back to the curators in advance of the convention; doing so in a timely fashion will expedite your check-in on the Friday of the convention. Please check your junk mail folders as the message will contain an attachment. As a courtesy, even if you are not ready to return your completed control sheet, please respond with confirmation of receipt within two weeks.
Q: How long will I have to wait to find out if my registration was successful?
Q: How do I cancel my reservation?
Q: Does the control sheet that I e-mail back to you need to be in final form, or can I make changes later on?
A: While there is benefit to submitting your fully-completed control sheet as soon as possible, you are welcome to send us new drafts and make changes as necessary up until two weeks before the convention. We can guarantee that any changes that we receive by that deadline will be made.
Q: Why do you need me to complete my control sheets before the convention?
A: We prepare a registration kit for you that contains your bidding sheets and other materials that are generated from your completed control sheets. This advance preparation guarantees an expedited check-in for you, so you are free to enjoy the convention as early as possible. While we prefer to receive your finished control sheets two weeks in advance, we understand if you need a few more days to complete your paperwork -- just let us know! -- and we know that things invariably go wrong at the last minute (don't panic!). It's no problem to accommodate changes even at the convention, but we want everything to go as smoothly as possible for you.
Q: I need to make changes to my control sheet. What do I need to know?
A: In general, the sooner that you can send us any changes, the better. We will confirm receipt of every draft that you send us; if we haven't acknowledged that your changes have been made within two weeks of having sent them, please let us know. If you are keeping the same pieces in your display, please keep their piece IDs the same, if possible.
Q: What about last-minute changes? How can I make things easier for you?
A: Don't panic. If you need to revise your control sheet during the weeks leading up to the convention, we prefer changes to be critical (i.e., registering new pieces or removing old ones, rather than just changing minimum bid prices), in order to maintain our goal of providing you with a smooth, expedited check-in on site. Please remember to proofread your control sheets before sending them to ensure that the information for each piece is to your liking.
Q: How are spaces assigned in the gallery?
A: The exact method is proprietary, but it may consist of a combination of geomancy, offerings to Benzaiten, and a dartboard.
A: In all seriousness, the assignment of spaces within the gallery relies mostly on the amount and type of space reserved by each artist, as well as any special requests. All spaces are pre-assigned, but because the official end of our registration period is so close to Anime North, and since we have to be ready to take cancellations, withdrawals, and other adjustments into account during the week leading up to the convention, it is difficult to publish an accurate final floor plan in advance.
Q: What is the maximum amount of space?
A: You may reserve up to two full units of space. One "full unit" of space is either a pair of 4'x4' half-panels usually arranged at right angles, for a total of 4'x8' of space, or a single 6'x2' table. You will be required to post a bidding sheet – a tag noting the title, medium, and price (if applicable), measuring 4" x 6" – adjacent to each piece, even if the piece is not for sale, so it would be in your best interests to allow yourself at least a small amount of space around each of your pieces when planning your layout.
Q: I don't need all of that space. Can I share with a friend?
A: We're sorry, but each artist must be registered individually for their own display space.
Q: How many pieces am I allowed to display?
A: The only limit to the amount of artwork that you may display on either our panels or tables is the physical space available. It will be up to you, the artist, to determine the best layout for your space. In the interest of ensuring a smooth check-in, we recommend rehearsing your layout in advance (remembering, of course, to leave room for your bid sheets).
Q: If I'm only limited by the space, then how much artwork can I bring?
A: As a courtesy to the other artists and the Gallery Momiji staff, we strongly suggest that you bring no more artwork than you can set up in a half-hour. Estimate at least 1 minute per piece (more if your pieces are particularly large, delicate, or unwieldy) to allow time for our cross-check and verification at the end of your check-in process.
Q: How many Gallery Store items and prints can I bring?
A: While it may be tempting to bring every print that you have ever produced, we have observed that artists offering the largest Gallery Store selection tend to sell the least. Although the market is impossible to predict, we recommend bringing no more than 10-20 items (unique titles) and no more than 10-20 copies of each, especially if this is your first time displaying with us.
Q: What is a panel?
A: A panel (also known as a "flat") is a section of pegboard on which artwork is displayed. A half-panel measures 4'x4' (48"x48"), and a full panel measures 4'x8' (48"x96").
Q: Does everything that I display need to be for sale in the silent auction?
A: No. If a piece is not for sale, you will mark "NFS" under "Minimum Bid" for that piece's entry on your Art Show control sheet. Its corresponding bidding sheet will be marked accordingly.
Q: How should I price my artwork?
A: We appreciate that this is a complicated and important matter, and we can give no singular answer that will satisfy all artists' situations and conditions. We also recognize that there are current, generally-accepted guidelines within the artistic community for pricing one's work, in accordance with both aesthetic values and business practices. We would never diminish the effort that you put into creating your work, and we have long adopted a hands-off policy concerning these matters; ultimately, you, the artist, know what is best for your own work. As such, the best that we can offer is a guideline based on our experiences at Anime North.
Q: Cut to the chase, verbose curators. How should I price my artwork?
A: In past years, we have observed that pieces listed with a minimum bid price of $25 or less have a higher chance of receiving bids (often selling at auction for multiple times its listed value), compared to those with higher listed minimum bid prices.
Q: How should I price my Gallery Store prints?
A: Similarly, as the only guideline that we can offer is based on previous experiences at Anime North, we have observed that prints priced at $10 or less have a higher chance of selling, compared to those priced higher.
Q: Can I display fan art?
A: Yes, fan art is permitted, provided that the composition of the image is your own work. Directly copying a pre-existing image is not allowed. In addition, the display and sale of fan art of Disney, Homestuck, Marvel, Muppets, Reboot, and Star Wars properties is prohibited at Anime North.
Q: Can I add more artwork to the show or prints to the store after I have completed my check-in and setup?
A: No. Once an artist's check-in has been completed, we cannot allow further artwork to be submitted.
Q: Do I have to set up and tear down my display at the end of each show day?
A: No, your artwork is safe overnight. The area is secured overnight by the Toronto Congress Centre building security, who take over from our Gallery Momiji/Anime North staff at the end of each convention day. Artists are only required to set up and tear down their display areas once per convention (on the Friday and Sunday, respectively).
Q: Are there any safety concerns with respect to hanging my artwork?
A: We at Gallery Momiji make the safety and security of all artists' displays over the weekend a priority. As long as you feel that your display will stand securely over the course of the weekend and that it will pose no risk of damage to your own artwork, that of others, or other attendees, you can set up your display however you wish. If it turns out, through the course of normal gallery operations, that your display has ended up less secure than we initially thought, we will try to get in touch with you. If we cannot contact you, then your artwork may be removed and your display rental fee will not be refunded.
Q: Do I need to register to attend the convention in order have my work displayed in the Art Show?
A: Yes, unless you arrange to ship your art or send it with an agent (see Art Show General Rule #4).
Q: What is an agent and what does one do?
A: An agent is a person who is authorized to represent you at the art show in your absence. An agent delivers and picks up your artwork, is responsible for the setup and teardown of your display, and handles your earnings at the end of the show. Please note that you only require an agent if you are not personally attending Anime North for the full weekend or not shipping your artwork. If you cannot reclaim your own artwork at the end of the show, you will need to make arrangements for an agent to pick up any unsold pieces and your payment on your behalf. An agent must have a valid convention membership.
Q: Do I need to send you proof of registration for Anime North?
A: No, that is not necessary. Since we can accept work from artists who are not attending the convention, we only need your Art Show registration form.
Q: What is the Gallery Store?
A: The Gallery Store is our name for the Print Shop.
Q: What is the difference between the Art Show and the Gallery Store?
A: The Art Show is for the display of unique, limited-edition works in an art gallery setting and the sale of those pieces through our Art Auction process. The Gallery Store is for selling multiple copies of the same print at a fixed sale price.
Q: Can I just sell prints in the Gallery Store without paying for a space in the Art Show?
A: No, all artists must have representation in the Art Show.
Q: Can you make prints for me in the Gallery Store?
A: Unfortunately, we are not equipped to make prints on-site. Artists must provide all prints that are to be sold through the Gallery Store. Artists must also verify that all prints are accounted for prior to the completion of their check-in. If you waive this process, the Art Show will not be held responsible for discrepancies.
Q: Do two different sizes of the same image count as two different unique items?
A: Yes. For the purposes of the Gallery Store, two different versions of the same print (i.e., matted and unmatted, or two different sizes) count as two separate titles. Please include this in the unique item count on your registration form. However, different versions of the same image may share one display copy, at the artist's discretion. Please denote this on your control sheet.
Q: How does the Art Auction work?
A: At the artist's discretion, a piece of art is entered in the silent auction with a minimum bid listed on the bidding sheet. If a piece receives one or two bids before 8:00 p.m. on Saturday, then the art is considered to be sold to the highest bidder, who will be required to pick up the piece before 2:00 p.m. on Sunday. If a piece receives three or more bids before 8:00 p.m. on Saturday, then the piece will be sent to the live auction, held on Sunday at 11:00 a.m. in Gallery Momiji. Pieces that go to live auction but receive no additional bids will be considered to be sold to the highest silent auction bidder. Please note that if the artist has specified that a piece is not for sale, then it may receive no bids.
Q: What if a piece is for sale but receives no bids?
A: If the artist has specified that a piece may be sold on Sunday for its listed minimum bid price, and if it has received no bids, then the bidding sheet becomes its price tag. Speak to a member of the Gallery Momiji staff if you are interested in making a purchase. Please note that works of art that are not marked as being eligible for sale on Sunday may not be purchased in this manner.
Q: How do I bid?
A: You can register to bid at the Auction Registration table at the Control Desk. You will be asked to supply us with your name and contact information in case we need to reach you. In exchange, you will receive a bidder paddle (PDF) and be assigned a bidder's number. Your paddle acts as your contract. Do not lose it. When you find a piece of art on which you would like to place a bid, legibly print your name and bidder's number on the tag, as well as your bid. Bids are to be made in whole dollars only, at least one increment more than the previous bid. Any bids made at less than $1 than the previous bid will be upgraded to the next dollar (e.g., if the opening bid is $8.00, and you bid $8.01, $8.50, or $8.99, then your bid shall be increased to $9.00).
Q: I changed my mind, and I don't want to bid on that piece after all. Can I cross it out?
A: We're sorry, but once a bid has been made, it cannot be removed. You are responsible for any bid that you make. Your only recourse is to hope that you are out-bid.
Q: How does Quick Sale work?
A: At the artist's discretion, a piece of art that is entered into the silent auction is given an additional pricing at which the piece can be purchased immediately, provided it has not received any silent auction bids. This option is valid for Saturday only. If a piece receives any silent auction bids, it is ineligible for Quick Sale; as soon as a piece is bought at Quick Sale ("Quick Sold"), it is removed from auction contention. Any attendee who wishes to purchase a piece through this method must still register as a bidder (although we can conduct the transaction first so you don't lose your piece; we've got your back!) and pay for their purchase immediately.
Q: When can I pick up a piece that I bought at Quick Sale?
A: Except under extenuating circumstances, we ask that quick-sold pieces remain on display until later in the day on Saturday at the earliest (the artwork looks nicer than our pegboard panels). If you are able to return on Sunday, we ask that you pick up your quick-sold pieces then, along with any other purchased artwork. However, Quick Sale is a perfectly viable option for purchasing artwork from Gallery Momiji if you are a Saturday-only attendee.
Q: I'm attending Anime North on Saturday only and I won't be able to pick up the piece that I won in the silent auction! What can I do?
A: If you can prove that your registration is for Saturday only, then arrangements may be made at the discretion of the curators for you to purchase the artwork immediately after the close of Gallery Momiji at 8:00 p.m. on Saturday night if you are the winning bidder. Otherwise, you may opt to appoint an agent to pick up and pay for the artwork on Sunday with a note of authorization and your bidder paddle. No other exceptions can be made.
Q: I registered as a bidder and one of the pieces that I bid on will go to the live auction on Sunday, but I won't be attending the convention that day. What can I do?
A: If you can prove that your registration is for Saturday only, then you may opt to appoint an agent with a note of authorization and your bidder paddle to bid during the live auction on your behalf. No other exceptions can be made.
Q: When can I pick up and pay for the artwork that I won during the silent/live auction?
A: Pickup of artwork is from 10:00 a.m. to 2:00 p.m. on Sunday, the hours during which Gallery Momiji will be open to the public.
Q: I can't make it back to Gallery Momiji by that time. What can I do?
A: All sales end at 2:00 p.m. on Sunday. If you have not picked up your purchase by that time, then we will attempt to put the artist in contact with you after the convention. We will hold any unclaimed art until such time as the artist retrieves it. Artists have until 5:00 p.m. on Sunday to pick up any unsold items and to receive payment for any sales. Artwork that remains unclaimed after 5:00 p.m. (or the end of the Artist Pickup period, whichever is later) becomes the property of Anime North, unless prior arrangements have been made.
Q: Is the Art Auction the same as the Charity Auction?
Q: Am I allowed to take pictures/video inside Gallery Momiji?
A: The taking of photography and video inside Gallery Momiji is strictly prohibited. Exceptions can be granted for personnel with media badges only, who must check in at the Control Desk before recording within Gallery Momiji, and must be accompanied by a member of the Gallery staff for the duration of their visit. Visitors are encouraged to leave their cameras (still, video, film, or digital), weaponry, and large bags with the Gallery staff at the Item Check desk near the door. We appreciate your cooperation.
Q: How can I contact the curator of Gallery Momiji?